How to Create a Google Meet Meeting in WordPress

With GoodMeet installed, your first Google Meet meeting takes a few minutes. Here you create one in GoodMeet, then find, share, edit and delete it.

For every meeting you add, GoodMeet creates a Google Meet link and a Google Calendar event. It also builds a meeting page on your site with a countdown, a join button and your description. People get one address for everything.

By the end of this guide, you will have:

• A Google Meet meeting with a calendar event and a Meet link
• A meeting page on your site that visitors can open and join from
• The page address copied, ready to share
• A clear idea of how to find, edit and delete meetings in All Meetings

Before you begin #

Make sure you have:

• GoodMeet installed and activated
• A connected Google account. See How to connect your Google account to GoodMeet.
• An administrator account on your WordPress site
• GoodMeet Pro, if you want a password, registration, recurring meetings, co-hosts or page access rules

Let’s get started.

Step 1: Check that Google is connected #

GoodMeet cannot create a Meet link until a Google account is connected. Until then, All Meetings shows a setup screen instead of your meetings.

1. In the WordPress admin menu, go to GoodMeet > All Meetings.
2. If you see Connect Google in three steps, click Connect Google Meet and finish the connection first.

Step 2: Open All Meetings #

All Meetings is home base for every meeting on the site. It opens on the Upcoming tab, so the next meeting is always at the top.

1. Go to GoodMeet > All Meetings.
2. Look over the list. Each row shows the meeting name, its length, its Type and when it Starts.

Step 3: Name the meeting (Basics) #

The form walks you through four steps, listed on the left. You can move between them at any time, and your answers stay as you go.

1. At the top right of All Meetings, click Add new.

The first step asks What are you making?

1. In Meeting name, replace the suggested name with a clear title, for example Product Demo: Spring Release. It shows on the meeting page and in Google Calendar.
2. Add a short Meeting summary. Google sends it with the calendar invite.
3. Click Next, or click Date and time on the left.

Step 4: Choose the date and time (Date and time) #

The start time decides when the countdown ends and when people can join. This step asks When is it?

1. Under Starts, click Today, Tomorrow or Next week, or pick a date and a time in the two fields.
2. Under Duration, click 30 min, 45 min or 1 hour, or set Hour and Minutes yourself. A button fills in both fields for you.
3. Check Time zone. It defaults to the time zone in GoodMeet settings.
4. Pick a Notification, which is when Google reminds attendees, for example 1 minute before.

To repeat the meeting, turn on Recurring meeting. See How to set up recurring meetings with GoodMeet. Requires GoodMeet Pro.

Step 5: Decide who can join (Access and controls) #

This step asks Who can join? Every field has a working default, so you can skip it for a first meeting.

1. Click Access and controls on the left.
2. Leave Should register off, unless attendees should sign up before they get the link.
3. Click Send updates and pick who gets an email from Google when the event changes: All guests, Guests outside your organization or Don’t send. Don’t send keeps a first test quiet.
4. Check the Password. GoodMeet fills in a random one, up to 10 letters and numbers. It is asked before the join link is shown.
5. Leave Co-hosts on Default co-hosts, or pick Defaults plus extra or Only these and add people.
6. Leave Page access on Site default, or pick Public, Logged in or By role.

Three more settings only change the Google Calendar event, not the meeting page, so they are folded away.

1. At the foot of the card, click More options.
2. Pick Visibility: Default visibility, Public or Private.
3. Pick Event status: Confirmed or Tentative. Tentative marks the meeting as not yet certain.
4. Pick Show as: Busy or Free on your calendar.

Step 6: Design the meeting page (Page design) #

This step asks What do visitors see? Everything here changes the page on your site, not the calendar event.

1. Click Page design on the left.
2. Open Meeting theme. Leave Site default (Classic) to follow GoodMeet settings, or pick a theme from the list.

1. In Description, write what the meeting is for and what to bring. It shows above the join button.
2. Use the toolbar for headings, bold, lists and links. Click Add media to add an image, or switch to Code to edit the HTML.

1. Next to Thumbnail, click Upload thumbnail.
2. In Choose thumbnail, pick an image from the Media Library, or upload one under Upload files.
3. Click Upload thumbnail at the bottom right.

1. Leave Show times in the visitor’s timezone on, so everyone sees the time in their own zone. Off, everybody sees the meeting’s own time zone.
2. Turn on Hide sidebar or Hide header and footer if you want a cleaner page without your theme’s sidebar, header or footer.

Step 7: Create the meeting and check the page #

Creating the meeting sends it to Google first. GoodMeet saves nothing until Google accepts it, so a failed attempt never leaves a half-made meeting behind.

1. Click Create meeting at the top right. It is there on every step.
2. Wait while the button reads Creating.
3. When the Meeting created message appears, you are back on All Meetings, with your new meeting in the list.

If Google refuses the request, the form stays open with a notice that names the reason, with Google’s own message underneath. When the connection is the problem, the notice has a Connect Google Meet or Reconnect Google Meet button that opens Settings > Connect. Your answers stay on the form, so you can fix the cause and click Create meeting again.

Now look at the page the way a visitor does.

1. Hover over the meeting row and click More actions (•••), then View meeting page.
2. Open the page in a private browser window to see it logged out.

Manage your meetings #

Once you have a few meetings, these tools in All Meetings keep them easy to handle.

Find a meeting #

1. Click a tab to filter the list: All, Upcoming, Today, Past or Needs attention. Each tab shows a count.
2. Type in Search meetings to find a meeting by title. Click the × in the field to clear it.

Use the row actions #

Hover over a meeting row to see its actions.

1. Click the chain icon, Copy link, to copy the meeting page address.
2. Click the pencil icon, Edit, to open the meeting. Clicking the meeting name does the same.
3. Click More actions (•••) for View meeting page, Copy shortcode and Delete.

Copy the meeting link #

1. Hover over the row and click the chain icon, Copy link.
2. Wait for the icon to turn into a green tick. The address is now on your clipboard.

Join a meeting that is live now #

While a meeting is in progress, a strip above the tabs shows its name, Google Meet, its length and the time left.

1. Click Join now to open the meeting page in a new tab, then join from there.
2. Click Copy link to copy the meeting page address, or × to hide the strip for that meeting.

Edit a meeting #

1. Hover over the row and click the pencil icon, Edit. You can also click the meeting name.

1. Change what you need in the Edit Meeting form. It has the same four steps.
2. Click Update meeting.

Delete a meeting #

1. Hover over the row, click More actions (•••), then Delete.
2. Read Delete this meeting? Guests can no longer join it, and its Google Calendar event is removed.
3. Click Delete meeting to confirm, or Keep it to cancel.

Benefits of creating meetings with GoodMeet #

• Link, event and page from one form: You never create the calendar event or the Meet link by hand.
• An address that does not change: People get a page on your site, not a raw Meet link. You can edit details without resending anything.
• A say in who joins: Passwords, registration and page access decide who sees the join button.
• Clean deletes: Delete a meeting and its calendar event goes with it.

Troubleshooting #

All Meetings shows “Connect Google in three steps” #

No Google account is connected, or the connection was lost.

1. Click Connect Google Meet.
2. Follow How to connect your Google account.

Create meeting shows “Give the meeting a name before creating it.” #

The Meeting name field is empty.

1. Go back to Basics and enter a name.
2. Click Create meeting again.

“Google Meet is not connected” or “Google Meet has stopped accepting the connection” #

Google refused the request because the site has no working connection, or the connection expired or was revoked. Nothing was saved, and your answers are still on the form.

1. Click Connect Google Meet or Reconnect Google Meet in the notice.
2. Finish the connection in Settings > Connect.
3. Go back to the form and click Create meeting again.

“The meeting was not created” #

Google refused the request for another reason. The line under the notice is Google’s own message, for example a bad date or a quota.

Check that:

• The start date and time are in the future.
• The Google Calendar API is enabled in your Google Cloud project.
• The card in Settings > Connect shows Connected.

The meeting is longer or shorter than I set #

Google uses the total of Hour and Minutes as the meeting length.

1. Open the meeting and go to Date and time.
2. Set Hour and Minutes by hand.
3. Click Update meeting.

Delete shows “Could not delete the meeting” #

The request failed, or you do not own the meeting.

1. Reload All Meetings.
2. Try again as an administrator.

Frequently asked questions #

Do my guests get an email when I create a meeting? #

No, not when Send updates is set to Don’t send. Pick All guests if you want Google to email attendees.

Do I have to fill in every step? #

No. Only Meeting name and Starts matter. Every other field arrives with a working default from GoodMeet settings.

Can I change the meeting after it is created? #

Yes. Click Edit, change any field and click Update meeting. Google Calendar updates too.

Does deleting a meeting remove the Google Calendar event? #

Yes. GoodMeet removes the meeting from WordPress and deletes its Google Calendar event, so the join link stops working.

You’re ready to run your first meeting #

Your meeting has a Google Meet link, a calendar event and its own page on your site. Share the link, or place the meeting on a page with the block or a shortcode. Next, make it repeat, give it its own look, or let instructors create meetings themselves.

• How to set up recurring meetings with GoodMeet
• How to require registration for a meeting with GoodMeet
• How to customize the meeting page style
• How to let instructors create meetings from the front end