--- title: How to Let Clients Review and Approve Photos (File Proofing) description: "Do you send clients a folder of photos or designs and then wait for a long email saying which ones they like? With **DriveHub**, clients can pick their favourites right on your website and send the selection to you with…" url: "https://sovlix.com/docs/how-to-let-clients-review-and-approve-photos-file-proofing/" updated: "2026-10-07" category: DriveHub / Modules --- # How to Let Clients Review and Approve Photos (File Proofing) Do you send clients a folder of photos or designs and then wait for a long email saying which ones they like? With **DriveHub**, clients can pick their favourites right on your website and send the selection to you with one click. The **Review & Approve** module shows the files from a Google Drive folder with a tick box on each one. Your client ticks the files they want, adds a short message and sends it. Every selection lands in **DriveHub** > **Approvals**, ready for you to approve or reject. It is super useful for photographers, designers and agencies who need clear, written sign-off. **Note:** This needs DriveHub Pro. Here is an easy, step-by-step guide to help you set it all up! ## Step 1: Install DriveHub and Connect Google Drive First, make sure DriveHub and DriveHub Pro are installed and your Google account is connected: - From your WordPress admin, click on **Plugins** > **Add New**. - Search for **DriveHub**. - Click **Install** and then **Activate**. - Follow the setup screen to add your Google account. [![Search for DriveHub in Add Plugins, then click Install Now and Activate](https://sovlix.com/wp-content/uploads/2026/10/drivehub-review-approve-00-install-drivehub.webp)](https://sovlix.com/wp-content/uploads/2026/10/drivehub-review-approve-00-install-drivehub.webp) Read our [step by step setup guide](https://sovlix.com/docs/drivehub-manual-google-drive-connection-setup-guide/) to avoid any confusion. To add the Pro add-on, follow [how to install DriveHub Pro](https://sovlix.com/docs/how-to-install-and-activate-drivehub-pro/). ## Step 2: Set Up File Proofing (Settings) The proofing options are shared by all your Review & Approve modules, so set them once first: - Go to **DriveHub** > **Settings**. - Click on **File Proofing** under **Features** in the left menu. [![The File Proofing tab in DriveHub Settings](https://sovlix.com/wp-content/uploads/2026/10/drivehub-review-approve-01-open-file-proofing.webp)](https://sovlix.com/wp-content/uploads/2026/10/drivehub-review-approve-01-open-file-proofing.webp) Now fill in the options: - **Button Text:** the text on the button clients click to send their selection. Leave it as **Submit Selections** or type your own. - **Maximum Selection:** the most files a client can pick, for example `20` for a package of 20 photos. Leave it empty (or `0`) for no limit. - **Admin Notification:** turn this on to get an email at your site's admin address each time a client sends a selection. The email has a link straight to the submission. - **Enable Tags:** turn this on to let clients label their selection. Then click the **Available Tags** box and pick the tags they can use, such as **Approved**, **Favorite**, **Retouch Needed** or **Final Selection**. [![File Proofing settings with Enable Tags turned on and four tags chosen](https://sovlix.com/wp-content/uploads/2026/10/drivehub-review-approve-02-file-proofing-settings.webp)](https://sovlix.com/wp-content/uploads/2026/10/drivehub-review-approve-02-file-proofing-settings.webp) - Click on **Save changes** in the bar at the bottom of the screen. [![The Save changes button in the bar at the bottom of the screen](https://sovlix.com/wp-content/uploads/2026/10/drivehub-review-approve-03-save-settings.webp)](https://sovlix.com/wp-content/uploads/2026/10/drivehub-review-approve-03-save-settings.webp) ## Step 3: Create a Review & Approve Module Now let's create the module your client will see: - Go to **DriveHub** > **Modules**. - Click on **Add module** at the top right. - In the **Select module type** window, click on **Review & Approve** under **Embed & collect**. [![Choosing Review & Approve in the Select module type window](https://sovlix.com/wp-content/uploads/2026/10/drivehub-review-approve-04-choose-review-approve.webp)](https://sovlix.com/wp-content/uploads/2026/10/drivehub-review-approve-04-choose-review-approve.webp) - Click on the name at the top of the editor and give your module a name, for example **Wildlife Shoot Proofing**. [![Naming the Review & Approve module](https://sovlix.com/wp-content/uploads/2026/10/drivehub-review-approve-05-name-module.webp)](https://sovlix.com/wp-content/uploads/2026/10/drivehub-review-approve-05-name-module.webp) ## Step 4: Choose the Photos to Review (Source Tab) In this step, you pick the files your client reviews: - Stay on the **Source** step (it opens first). - Scroll down to **Your Drive** and tick the folder with the photos, for example **Wildlife Collection**. - Check the **Items Selected** panel on the right. [![The Wildlife Collection folder selected in the Source tab](https://sovlix.com/wp-content/uploads/2026/10/drivehub-review-approve-06-source-folder.webp)](https://sovlix.com/wp-content/uploads/2026/10/drivehub-review-approve-06-source-folder.webp) **Tip:** Make one folder per client or per shoot in Google Drive. Then each client only sees their own photos. If you work with many clients, turn on **Use Private Files** so every logged-in client sees their own private folder in the same module. ## Step 5: Choose Which Files Show (Filter Tab) This tab is optional: - Click on **Filter** in the left menu. - **Allowed Extensions:** turn off **Allow all**, type `jpg, png` and click **Add**. Now only photos show, and anything else in the folder, like a contract PDF, stays hidden. - **Allowed Names** and **Maximum Item Count** work just like in the other modules. [![Allowed Extensions set to jpg and png in the Filter tab](https://sovlix.com/wp-content/uploads/2026/10/drivehub-review-approve-07-filter-tab.webp)](https://sovlix.com/wp-content/uploads/2026/10/drivehub-review-approve-07-filter-tab.webp) ## Step 6: Choose How Clients Pick Files (Advanced Tab) These options are for this module only. Leave a field empty and it uses your **File Proofing** settings from Step 2: - Click on **Advanced** in the left menu. - Under **Module Container**, set a **Width** if you want, for example `100%` or `900px`. Leave it empty for full width. - **Button Text:** the text on the button clients click to send their picks, for example `Send My Favourites`. Empty uses the **Button Text** from Step 2. - **Maximum Selection:** the most files a client can pick in this module, for example `10`. Empty uses the **Maximum Selection** from Step 2. - **Require Email:** turn this on to ask visitors who are not logged in for their email before they see the photos. - **Default View:** show the photos as a **Grid** or a **List** when the page opens. Clients can still switch. - **Grid Columns:** how many photos sit in each row of the grid, from **2** to **6**. **Auto** fits 2 to 4 to the screen width. [![The Selection and Layout cards in the Advanced tab](https://sovlix.com/wp-content/uploads/2026/10/drivehub-review-approve-12-advanced-selection.webp)](https://sovlix.com/wp-content/uploads/2026/10/drivehub-review-approve-12-advanced-selection.webp) ## Step 7: Choose Who Can Open It (Permissions Tab) - Click on **Permissions**. Keep **Preview** on so your client can open each photo full size before deciding. Keep **Download** on only if clients may save the photos. - Scroll down to **Password Protection** and turn it on if the photos are private. Type a **Password** and send it to your client with the link. [![Password Protection turned on in the Permissions tab](https://sovlix.com/wp-content/uploads/2026/10/drivehub-review-approve-08-permissions-password.webp)](https://sovlix.com/wp-content/uploads/2026/10/drivehub-review-approve-08-permissions-password.webp) - Under **Visibility**, use **Display For** to show the module to **Everyone** or only to people who are **Logged In**. ## Step 8: Save and Add It to a Page Don't forget to save your work: - Click on **Save changes** at the top right. (On a brand-new module this button says **Save module**.) - Click on **Embed**, then **Copy shortcode** and paste it into a page, or hover over **Add to a page** to let DriveHub create the page for you (for example, **Photo Proofing**). - Publish the page and send the link to your client. [![The Embed menu with Copy shortcode](https://sovlix.com/wp-content/uploads/2026/10/drivehub-review-approve-09-embed-menu.webp)](https://sovlix.com/wp-content/uploads/2026/10/drivehub-review-approve-09-embed-menu.webp) The [List guide](https://sovlix.com/docs/how-to-show-a-list-of-google-drive-files-with-download-buttons/) shows the **Add to a page** window step by step. ## Step 9: How Your Client Picks and Sends Photos Here is what your client sees on the page. Every photo has a tick box: [![Three photos ticked on the Wildlife Proofing page with the submit button showing the count](https://sovlix.com/wp-content/uploads/2026/10/drivehub-review-approve-10-front-end-review.webp)](https://sovlix.com/wp-content/uploads/2026/10/drivehub-review-approve-10-front-end-review.webp) - Your client clicks a photo to view it full size, and ticks the box on each photo they want. - As soon as one photo is ticked, the submit button appears at the top with the number of picks in brackets, for example **Submit Selections (3)**. It uses your **Button Text**. - They can switch between grid and list view and sort the photos at any time. When they click the button, the **Approve Selection** window opens: - If they are not logged in (and you left **Require Email** off), they type their email address here so you know who sent it. - They can pick **Tags** (if you turned them on) and type a message, for example "Please retouch the Leopard photo". - They click **Approve** to send it. [![The Approve Selection window with an email and a message](https://sovlix.com/wp-content/uploads/2026/10/drivehub-review-approve-11-front-end-approve-window.webp)](https://sovlix.com/wp-content/uploads/2026/10/drivehub-review-approve-11-front-end-approve-window.webp) Your client then sees **Proofing Submitted**, and the selection is waiting for you under **DriveHub** > **Approvals**. Our guide on [how to review client proofing submissions](https://sovlix.com/docs/how-to-review-client-proofing-submissions-approvals/) shows what to do next. ## Benefits of File Proofing with DriveHub - **Clear sign-off:** You get an exact list of the files your client chose, in writing. - **No more long email threads:** Clients pick, tag and comment in one place. - **Photos stay in Google Drive:** Nothing fills up your Media Library. - **Stay in the loop:** Get an email the moment a selection arrives. - **Private when you need it:** Protect each proofing page with a password or a login. With **DriveHub**, collecting client approvals turns into a simple, tidy step of every project. **Related guides:** - [How to Add a Google Drive File Browser to Your Website](https://sovlix.com/docs/how-to-add-a-google-drive-file-browser-to-your-website/) - [How to Let Visitors Upload Files to Google Drive](https://sovlix.com/docs/how-to-let-visitors-upload-files-to-google-drive/) - [How to Play Google Drive Videos and Audio on Your Website](https://sovlix.com/docs/how-to-play-google-drive-videos-and-audio-on-your-website/) - [How to Show Google Drive Images in a Slider Carousel](https://sovlix.com/docs/how-to-show-google-drive-images-in-a-slider-carousel/) - [How to Add a Google Drive Search Box to Your Website](https://sovlix.com/docs/how-to-add-a-google-drive-search-box-to-your-website/)